Welcome to Horsify! This guide takes you from a brand-new account to your first event taking entries. Do it in order, at your own pace. Each step has a link to a full how-to in our Help Centre if you'd like more detail.
Where things are: everything below is in the organiser menu (the menu button at the top of the screen once you're signed in). Your Organiser Dashboard also has a Getting started checklist that ticks itself off as you go.
Your plan at a glance
| Club Site | Your club website at yourclub.horsify.club, events with online entries, memberships and email. $10 a month or $100 a year, with a 30-day free trial. |
| Club Site Premium | Everything in Club Site and Riding School, on your own web address, with your own Stripe account and priority onboarding. $59 a month plus $299 setup (setup waived on a trial). |
| Free trials | No card needed. If you don't add a card, the plan simply stops at the end of the trial and you're never charged. |
Full details: Subscription management
Part 1: Set up (about an hour)
Step 1. Finish your organisation profile
Organiser menu, then Organisation, then the Profile tab. Add your logo, your contact email, phone and address. Horsify's notices and reminders go to this email, so make it one somebody reads.
Step 2. Connect Stripe so you can take payments online
Organisation, then Profile, then scroll to Payment Integration, then Connect Stripe. Choose Set up Stripe Connect with Horsify (recommended). Stripe asks for your ABN, ID and the bank account for payouts. Money from entries, memberships and your store goes straight to your club's bank account. How-to: Stripe account management
Step 3. Bring your members across
Organiser menu, then People, then Members, then Import. Upload your spreadsheet (.xlsx or .csv), match the columns, review and import. No invitation emails are sent, and blanks like "N/A" or "TBC" are tidied up for you. How-to: Importing and adding members and Member management
Step 4. Switch on your club website (Club Site plans)
Organiser menu, then Settings, then Club Site. Tick Enable Club Site, choose your address (for example myclub gives you myclub.horsify.club), and save. Then pick a theme and build your pages from ready-made blocks. How-to: Club website setup and Theme editor
Step 5. Give your committee access
Add committee members and choose what each person can see and do, so the treasurer sees finances and your events person sees events. How-to: Committee members and Staff access: who can do what
Part 2: Run your first event
Step 6. Create the event
Organiser menu, then Events. Create the listing, add your classes, sessions and tickets, and set up the entry form. Then publish so riders can enter. How-to: Running an event, start to finish
Step 7. Manage entries
Watch entries come in, approve or reject them, and export entry lists. Set entry limits and a waitlist if classes fill up. How-to: View registrations, Entry limits, Event waitlist
Step 8. Build your draw and run the day
Generate the running order, adjust it and publish it to riders. On the day, handle scratchings and late entries and keep riders informed. How-to: Running an event, start to finish
Step 9. Enter and publish results
Score each class, finalise placings and publish results to your public page and season leaderboards. How-to: Event results and, for dressage, Setting up dressage scoring
Part 3: Everyday club jobs
| Job | Where | How-to |
|---|---|---|
| Membership renewals | Two on/off switches turn on automatic reminders | Renewal reminders |
| Membership applications | Online application form with payment | Membership applications |
| Volunteers and helpers | The event's Helpers page | Event helpers |
| Club store | Sell merchandise and fees online | Setting up your club store |
| Payments and payouts | Finances | Payment dashboard |
Your checklist
- ☐ Organisation profile and logo done
- ☐ Stripe connected
- ☐ Members imported
- ☐ Club website switched on (Club Site plans)
- ☐ Committee given access
- ☐ First event published
Need a hand?
- Search the Help Centre: go to kb.horsify.com.au and type a word or two into the Search our how-to guides box at the top, for example entries, members or Stripe.
- Ask us from inside Horsify: tap the Help bubble in the bottom right corner. Search first, and if you don't find your answer, fill in the short form in the same panel. That logs a support ticket and we reply by email.
- Email: support@horsify.com.au (this logs a support ticket too).