CheckboxGroup Form Field Type

    Overview

    The Checkbox group field type renders a group of checkboxes, letting participants select multiple options from a list you define. It's ideal for volunteer preferences, dietary requirements, multi-select interests, or anything where more than one answer can apply at once.

    It's available anywhere you build a form: the Entry Form Builder for a single event, and the Entry Form Template Builder for reusable templates — including the template that serves your club's public membership application form.

    Who Should Use This Feature

    Perfect For

    • Event organisers collecting volunteer shift preferences ("Morning", "Afternoon", "Evening")
    • Riding clubs gathering dietary or accommodation preferences for multi-day events
    • Associations allowing members to select multiple interest areas during applications

    Prerequisites

    • You must be an admin of your organisation
    • Access to the Entry Form Builder or the Entry Form Template Builder

    Key Features

    ☑️ Multi-Select Checkboxes

    Unlike a radio button or dropdown (single select), a Checkbox Group allows participants to check any combination of options:

    • Each option appears as a labelled checkbox
    • Zero or more options can be selected
    • All selected values are stored together in the participant's form response

    ⚙️ Configurable Options

    Because a checkbox group is meaningless without options, the field editor opens as soon as you add one. In it you set:

    • The Label (e.g. "Volunteer Shift Preferences")
    • A Description (optional) — instructional text shown above the checkboxes, e.g. "Club events require support from our members. Please advise where you would like to assist:"
    • Checkbox Options (required) — type an option and click Add, or press Enter. Add as many as you need; hover an option to remove it.
    • Include "Other" option with free-text field — adds an extra "Other" checkbox with a box beside it, so someone can tick it and type their own answer
    • Whether the field is required

    🔀 Works with Conditional Logic

    A checkbox group can drive conditional logic in your form — show or hide other fields depending on which options are ticked. Set that up in the form's logic editor.

    Note: a checkbox group's options are always the list you type. Unlike some other field types, it can't be linked to a data source that fills the options for you.

    📊 Responses in Entry List & Exports

    Checkbox Group responses appear in:

    • The Entry List grid as a comma-separated list of selected values
    • Excel exports with all selected options in a single cell
    • The registration confirmation PDF, listing the selections under ENTRY FORM RESPONSES

    How to Use

    Adding a Checkbox Group Field

    1. Open the Entry Form Builder for your event (or the Entry Form Template Builder for a reusable form)
    2. Add a Checkbox group field — its icon is a ticked list, and the hint reads "Tick any that apply"
    3. The field editor opens straight away, because the field needs options before it makes sense
    4. Enter the Label (e.g. "Volunteer Preferences")
    5. Optionally add a Description to explain what you're asking for
    6. Type each option and press Enter (or click Add)
    7. Tick Include "Other" option with free-text field if people should be able to write their own answer
    8. Mark the field Required if at least one selection is mandatory
    9. Set the field position in the form, and save

    Viewing Responses

    1. Go to Organiser → Events → [Event Name] → Registrations
    2. Open a registration or view the entry list
    3. Checkbox Group responses appear as a list of the selected options

    Related Features

    Published:
    Informational Text Form Field
    "Other Horse" Nomination Support