Overview
Venue Facilities allows organisers and venue managers to document the individual facilities available at an equestrian venue — arenas, stables, yards, wash bays, campgrounds, and more. Recent enhancements add a description field per facility, a community comments section on the public venue page, a Property Identification Code (PIC) field for biosecurity compliance, and stabilised image URLs via API response caching.
Who Uses This
- Venue Managers: Document and maintain accurate facility information
- Organisers: Reference facility details when creating events at a venue
- Riders & Participants: Read facility descriptions and community comments before attending an event
- Admins: Manage venue records and PIC codes for compliance
Facility Fields
| Field | Description |
|---|---|
| Name | Facility name (e.g. "Main Arena", "Warm-up Arena") |
| Type | One of: Indoor Arena, Covered Arena, Outdoor Arena, Cross Country Course, Showjumping Arena, Dressage Arena, Round Yard, Wash Bay, Other |
| Description | Free-text description — dimensions, surface type, capacity, notes |
| Bookable | Whether this facility can be hired. Only bookable facilities appear on the Facilities page and in online booking — see Facilities and Facility Hire |
| Max concurrent bookings | How many bookings can run in the same slot (1 by default) |
| Display order | Controls the order facilities are listed in |
| Active | Untick to retire a facility without deleting it |
There's no Stable or Campsite facility type — use Other and say so in the name and description. Stabling and camping sold with an event are handled separately, as accommodation on the event itself; see Camping & Accommodation.
Photos are managed at the venue level rather than per facility. Use the venue's images to show what the site looks like.
Community Comments
Each facility on the public venue page has a community comments section. Riders can leave notes about their experience — useful for flagging access issues, confirming facility details, or sharing tips with other competitors.
Each comment shows its author's name and when it was posted. There's no approval queue: a comment appears as soon as it's posted, and is removed by deleting it.
Property Identification Code (PIC)
The PIC field is a venue-level field recording the Australian government-issued Property Identification Code for livestock properties. It applies to Australian venues; New Zealand venues can leave it blank. It supports:
- Biosecurity compliance when horses arrive at a venue
- Livestock movement tracking under relevant state regulations
- Matching venues when event data is imported from scanned paper forms
To set the PIC, navigate to Venues → Edit Venue and enter the code in the PIC field.
Image Caching
Venue API responses are now cached server-side. This means:
- Image URLs remain stable across multiple page loads
- Browsers can cache venue images for faster subsequent views
- Reduced blob storage API calls for frequently visited venue pages
How to Add or Edit Facilities
- Navigate to Venues in the organiser dashboard
- Select the venue to edit
- Open the Facilities tab
- Click Add Facility or select an existing facility to edit
- Fill in the Name, Type and Description, and set Bookable if you hire this facility out
- Click Save
To set the venue PIC, use the Edit Venue form (top-level venue fields).\n\n---\n\nSource: wiki/features/VENUE_FACILITIES.md \nLast synced: 2026-10-06 06:12:24 UTC