Overview
Horsify automatically generates and manages tax invoices for payments processed through the platform, so organisers and riders both have a proper record.
Tax Invoice or Receipt of Funds: if your organisation is GST registered and has recorded its GST identifier, Horsify issues a Tax Invoice. Otherwise it issues a Receipt of Funds: the same document without the GST wording, which is what an organisation that doesn't charge GST should be giving out.
Invoices follow your organisation's country. An Australian organisation's invoice shows its ABN, formatted XX XXX XXX XXX, and GST at the Australian rate. A New Zealand organisation's shows its GST number, formatted nnn-nnn-nnn, at the New Zealand rate. Nothing needs setting up for this: it follows the country on your organisation profile.
Who Uses This
- Organisers: View, filter and export invoices on the Invoices & Receipts page (Invoice Management) in the organiser menu
- Riders: See the receipt for each registration on its registration page and download it with Print receipt
Key Features
- Automatic invoice generation on payment completion
- GST calculated and displayed at your market's rate
- Your GST identifier (ABN or NZ GST number) included, formatted for that country
- PDF invoice generation - professionally formatted and downloadable
- Invoice status tracking (Draft, Pending, Paid, Partially Paid, Cancelled, Written Off, Refunded, Partially Refunded)
- Payment date recording
- Invoice line items with detailed breakdowns
How It Works
Automatic Invoice Generation
When a payment is completed:
- An invoice is automatically created
- It is linked to the payment and registration
- GST and line items are calculated
- A PDF invoice is generated
- The invoice is made available for download
Invoice Details
Each tax invoice includes:
- Invoice Number: Auto-generated unique identifier in the format INV-YYYY-NNNNN (e.g., INV-2026-00001)
- Invoice Date: Date the invoice was issued
- Payment Date: Date payment was received
- GST identifier: your ABN (Australia) or GST number (New Zealand), labelled for your country
- Recipient Details: Rider/client name and contact
- Line Items: Detailed breakdown of charges
- GST Amount: GST calculated and itemised at your market's rate, which the invoice names on the GST line (for example "GST (10%)" in Australia, "GST (15%)" in New Zealand)
- Total Amount: Total including GST
- Amount Paid, Less Refund and Balance Owing: the real position after any refund, so a refunded invoice doesn't still read as fully paid
If an invoice mixes taxable and GST-free items (for example a visiting clinician's fee beside the club's own facility fee), it also shows an Of which GST free line, and the GST rate is worked out on the taxable part only.
A Receipt of Funds that hasn't been paid yet is headed INVOICE; it is headed RECEIPT OF FUNDS once the payment date is recorded.
A family membership is one invoice for the holder; its notes name everyone the payment covered (for example "Covers Jane Hart, Leo Hart and Mia Hart.").
Compliance Notes
Australian Tax Invoice Requirements
This section describes the Australian requirements Horsify's invoice format is built to satisfy. New Zealand organisations should check their invoices against Inland Revenue's own requirements.
Tax invoices in Australia must include:
- ✅ The words "Tax Invoice" stated prominently
- ✅ Seller's ABN (Australian Business Number)
- ✅ Seller's name
- ✅ Date of issue
- ✅ Description of items sold
- ✅ GST amount or statement that price includes GST
- ✅ Total price including GST
All requirements are met by the Horsify tax invoice system. Receipts of Funds issued for non-GST-registered organisations omit the GST wording, as those organisations do not charge GST.\n\n---\n\nSource: wiki/features/TAX_INVOICES.md \nLast synced: 2026-10-21 13:12:12 UTC