Custom Form Fields on Entry List & Exports

    Overview

    Custom entry form field responses are now visible in the Entry List grid, Excel exports, and registration management views. Previously, custom form data was only accessible by opening individual registration details. Organisers can now see all custom field answers (e.g., dietary requirements, volunteer preferences, emergency contacts) directly in the grid alongside standard registration information. Custom form data is also included in PDF receipts.

    Who Should Use This Feature

    Perfect For

    • Event organisers who use custom form fields to collect additional participant information
    • Administrators who export registration data for processing in Excel
    • Club secretaries who need custom field data (e.g., membership numbers, dietary info) in their exports

    Prerequisites

    • You must be an admin of your organisation
    • Your events must use the Entry Form Builder with custom fields configured

    Key Features

    📊 Custom Fields in Entry List Grid

    The Entry List grid now includes additional columns for each custom form field response:

    • Custom field column names match the field labels configured in your entry form
    • Data is visible alongside standard columns (name, class, payment status)
    • Columns can be shown/hidden using the grid's column picker

    📥 Custom Fields in Excel Export

    When exporting the entry list to Excel:

    • All custom form field responses are included as additional columns
    • Column headers match the field labels
    • Empty cells appear where a participant did not complete an optional field

    📄 Custom Fields in PDF Receipts

    PDF registration receipts now include a "Additional Information" section with all custom form field responses submitted by the participant.

    How to Use

    Viewing Custom Fields in Entry List

    1. Navigate to Organiser → Events → [Event Name] → Registrations
    2. The entry list grid displays with standard and custom field columns
    3. Use the column visibility controls to show/hide specific custom field columns
    4. Search and filter as normal — custom field content is searchable

    Exporting Custom Field Data

    1. From the entry list, click Export to Excel
    2. Select the fields to include (or choose "All Columns")
    3. Click Download — custom field responses are included in the export file
    4. Open in Excel — each custom field appears as a labelled column

    Related Features

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