Tax Invoices

    Overview

    Horsify automatically generates and manages tax invoices for payments processed through the platform. This feature ensures compliance with Australian tax regulations and provides professional invoicing for organisers and riders.

    Tax Invoice or Receipt of Funds: If your organisation is GST registered and has an ABN, Horsify issues a Tax Invoice. If your organisation is not GST registered, Horsify issues a Receipt of Funds instead — the same document without GST wording, appropriate for organisations that don't charge GST.

    Who Uses This

    • Organisers: View and manage invoices for their events
    • Riders: Access invoices for their payments and registrations
    • Admins: Oversee invoice generation and compliance

    Key Features

    • Automatic invoice generation on payment completion
    • GST calculation and display (10% for Australian transactions)
    • ABN inclusion for compliant tax invoices
    • PDF invoice generation - professionally formatted and downloadable
    • Invoice status tracking (Draft, Pending, Paid, Partially Paid, Cancelled, Written Off, Refunded)
    • Payment date recording
    • Invoice line items with detailed breakdowns

    How It Works

    Automatic Invoice Generation

    When a payment is completed:

    1. An invoice is automatically created
    2. It is linked to the payment and registration
    3. GST and line items are calculated
    4. A PDF invoice is generated
    5. The invoice is made available for download

    Invoice Details

    Each tax invoice includes:

    • Invoice Number: Auto-generated unique identifier in the format INV-YYYY-NNNNN (e.g., INV-2026-00001)
    • Issue Date: Date invoice was created
    • Payment Date: Date payment was received
    • Organisation ABN: Australian Business Number
    • Recipient Details: Rider/client name and contact
    • Line Items: Detailed breakdown of charges
    • GST Amount: 10% GST calculated and itemized
    • Total Amount: Total including GST

    Compliance Notes

    Australian Tax Invoice Requirements

    Tax invoices in Australia must include:

    • ✅ The words "Tax Invoice" stated prominently
    • ✅ Seller's ABN (Australian Business Number)
    • ✅ Seller's name
    • ✅ Date of issue
    • ✅ Description of items sold
    • ✅ GST amount or statement that price includes GST
    • ✅ Total price including GST

    All requirements are met by the Horsify tax invoice system. Receipts of Funds issued for non-GST-registered organisations omit the GST wording, as those organisations do not charge GST.\n\n---\n\nSource: wiki/features/TAX_INVOICES.md \nLast synced: 2026-09-07 11:46:54 UTC

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